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LinkedIn Team Approval System

Ensure content quality and maintain brand consistency with FeedBoss's team approval workflow. This feature allows team members to submit posts for review before they are published.

[!IMPORTANT] The Approval Workflow is available only on the Agency Plan or during an active Titan Trial.

Roles & Permissions​

The approval workflow depends on the user's role within the workspace.

PermissionOwnerAdminMember
Create Drafts✅✅✅
Submit for Approval✅✅✅
Approve Posts✅✅❌
Request Changes✅✅❌
Reject Posts✅✅❌
Publish Directly✅✅❌
Scheduled Posts✅✅❌*

Submission Flow (For Members)​

  1. Create Post: Draft your LinkedIn post using the editor.
  2. Submit: Instead of a "Publish" button, Members will see a Submit for Approval button.
  3. Status: The post status changes to Pending Approval.
  4. Notification: Admins are notified of the new submission.

Review Flow (For Admins/Owners)​

Admins can manage submissions from the Approvals page or directly from the My Posts board.

Actions​

  • Approve: The post is approved and can be scheduled or published immediately.
  • Request Changes: Send the post back to the member with feedback. The status changes to Changes Requested.
  • Reject: Permanently reject the post. You can provide a reason for the rejection.

Giving Feedback​

When requesting changes or rejecting a post, you can add a Note to explain your decision. This note will be visible to the member in the post details and email notification.

Kanban Workflow​

The My Posts board features a strict, forward-only workflow to ensure content integrity.

Status Columns​

  1. Drafts: Initial creative space.
  2. Pending Approval: Submitted posts waiting for review.
  3. Changes Requested: Posts returned by admins for editing.
  4. Approved: Posts ready for publishing or scheduling.
  5. Scheduled: Posts set to go live at a future date.

Allowed Transitions​

  • Draft → Pending Approval (Submit)
  • Pending Approval → Approved (Approve) OR Changes Requested (Request Changes)
  • Changes Requested → Pending Approval (Resubmit)
  • Approved → Scheduled (Schedule)

[!NOTE] Posts cannot be moved backward (e.g., from Pending back to Draft) to preserve the audit trail and prevent accidental publishing of unapproved content.

Approval History​

Track the full lifecycle of a post in the Approval History tab on the Approvals page.

  • View who submitted, approved, or rejected a post.
  • See timestamps for each action.
  • Review past feedback and rejection notes.